Flexible AV & IT Rental Solutions
The technology you need, for the time you need it.
An important presentation, a temporary meeting space or an office refurbishment can create a technology requirement that lasts days or weeks rather than years.
Collab AV helps you put a practical AV and IT solution in place for that period. We can discuss the equipment, configuration, delivery and support needed to make it work for your people and your space.
Whether you know exactly what you want to hire or need help working out the setup, our team can help you plan a sensible solution.
When a temporary solution makes sense
Buying equipment is not always the best fit for a short-term requirement.
You might need additional screens for a company meeting, conferencing equipment for a temporary office or a presentation setup while an existing room is being refurbished.
A new project may need technology before the permanent installation is ready.
Rental gives you access to equipment for an agreed period, with the option to include the services needed to get it working.
We start with what you want to achieve, then discuss the equipment and level of assistance appropriate to the job.
AV rental for different situations
Meetings, presentations and company events
Make sure people can see the content, hear the speakers and participate in the discussion.
We can help you plan displays, projection, microphones, audio and conferencing equipment around the audience and venue. For hybrid meetings, we also consider the experience for people joining remotely.
Temporary offices and meeting spaces
Keep teams connected while you move premises, refurbish an office or work from a temporary location.
A rental setup can provide a practical way to support presentations and collaboration during the transition. We’ll discuss the space, existing infrastructure and meeting platform before recommending equipment.
Training, workshops and project teams
Some activities need more equipment or a different room layout than everyday meetings.
Additional displays, presentation equipment and audio can help you adapt a space for training, workshops or a project running over several weeks. We consider how participants will see, hear and interact with the session.
Exhibitions and customer-facing spaces
Use displays and presentation technology to introduce your organisation, demonstrate products or share information with visitors.
We can discuss equipment and setup for exhibition stands, demonstration areas and temporary customer spaces, including the practical requirements for delivery, access and installation.
Short-term gaps in your existing setup
If a room is unavailable or equipment is being repaired or replaced, rental may provide a temporary alternative.
Tell us what you need to keep working. We’ll assess the available options, compatibility and timescale before confirming what we can provide.
What can you hire?
We can discuss a range of professional AV and IT equipment, with the final selection subject to availability and suitability.
Displays and presentation equipment
Professional screens, projectors and appropriate mounting or supporting equipment can help you present content clearly. We consider the audience size, viewing distance, lighting and available space.
Audio and microphones
Microphones, speakers and PA equipment can support presentations, training and events. The right setup depends on the room, the number of speakers and what the audience needs to hear.
Video conferencing and collaboration equipment
Cameras, microphones, speakers and suitable room equipment can support temporary hybrid meetings. We’ll check how the proposed setup connects to your devices and chosen meeting platform.
Supporting IT and connectivity
Some requirements also need supporting IT equipment, networking, cabling or adapters. We can review these dependencies with you so they are included in the proposed solution.
You do not need to build your own equipment list. Tell us what the space needs to do, and we’ll help identify the components required.
Equipment, setup and support—agreed around your requirements
Some customers need equipment they can connect themselves. Others want help with configuration, installation and operation.
We can discuss delivery, setup, testing and user guidance as part of your rental proposal. Where technical assistance is required during the hire period, we’ll agree the scope and availability in advance.
For a hybrid meeting, that might involve checking audio and video from both sides of the call. For a presentation space, it may mean confirming content visibility, microphone coverage and source connections before the session starts.
Your quote will explain the equipment and services included, alongside the hire period and return arrangements.
How rental with Collab AV works
Tell us what you need to achieve
Share the dates, location and purpose of the hire. Let us know how many people will use the space, whether anyone will join remotely and what equipment is already available.
Photographs, room dimensions or a venue plan can help us understand the requirement.
We recommend a suitable setup
We’ll review the equipment, compatibility and practical arrangements with you. That includes access, power, connectivity and any setup or support you need.
We then confirm availability, the proposed scope and pricing.
Prepare for the hire
Once the arrangements are agreed, we coordinate the equipment and services included in your booking. We’ll clarify responsibilities and timings so you know what to expect.
Use the equipment and complete the hire
At the end of the agreed period, the equipment is returned or collected according to the booking arrangements.
If your plans change or you need it for longer, contact us as early as possible so we can check availability and discuss an extension.
Looking to evaluate technology before buying?
If your main objective is to choose a permanent meeting room solution, our Try Before You Buy service may be a better starting point.
That programme focuses on evaluating suitable Barco, Neat and Yealink technology in your own environment, with trial arrangements agreed around the product and your requirements.
Rental supports an agreed temporary need. A meeting room trial helps you decide what to invest in. We can help you work out which approach suits your situation.
If a temporary setup reveals a longer-term requirement, we can also discuss a permanent solution or possible purchase options.
Frequently Asked Questions
How long can we hire equipment for?
We can discuss daily, weekly and longer project-based requirements. The available hire period depends on the equipment and your dates, and will be confirmed in the quote.
Can you help if we don’t know what equipment we need?
Yes. Tell us what you want to achieve, where it will happen and who will be using the space. We’ll help you identify a suitable setup.
Can delivery and installation be included?
We can discuss delivery, installation and collection as part of your booking. The quote will confirm which services are included and any requirements for access or setup.
Can you provide technical support during the hire?
Support requirements can be discussed in advance. We’ll confirm the type of assistance, timing and availability as part of the agreed scope.
How much does AV rental cost?
Pricing depends on the equipment, hire duration, location and services required. Share your dates and brief with us, and we’ll prepare a proposal.
Can we extend the hire or purchase equipment afterwards?
We can discuss extensions and possible purchase options. These depend on availability and the equipment supplied, so contact us before the hire ends.
Why Choose Collab AV?
Advice around the task. We start with the meeting, event or workspace you need to support, then recommend appropriate equipment.
Help with the complete setup. We consider displays, audio, conferencing, connectivity and the practical details that connect them.
Flexible service options. We can discuss the level of preparation, installation and technical assistance you need.
A route to your next step. If your requirement becomes permanent, we can help you plan the transition to an installed solution.
Let’s plan your temporary AV setup
You do not need a finished specification to start the conversation.
Tell us your dates, location and what you need the equipment to do. We’ll help you identify a practical setup and confirm the available options.
Discuss your rental requirements
or call us on 020 3982 2818