Try Before You Buy Meeting Room Technology
See how it works in your meeting room, with your people, before you make a decision.
A meeting room solution can look impressive in a demonstration. The real test is what happens when your team walks in, starts a meeting and invites colleagues to join remotely.
Collab AV helps you put technology to work in your own environment before committing to a wider rollout. We’ll discuss how you use the room, recommend a suitable solution and help you evaluate it against the things that matter: ease of use, clear audio, inclusive video and reliable meetings.
Make the decision in a real meeting
Could everyone be heard? Did the camera show the whole room? Was it easy to share content? Could someone unfamiliar with the system start a call without asking IT for help?
Those are the questions a product specification cannot answer. A trial gives your team the chance to use the technology in everyday meetings and gives us the chance to understand what works in your space before recommending the next step.
Explore Barco, Neat and Yealink
We currently focus our meeting room trials on three manufacturers. Each offers a different approach, so the right starting point depends on your rooms, your meeting platform and how your people prefer to work.
Clickshare: make sharing and joining simpler
Explore how Barco ClickShare could help your team start meetings faster, share content easily and collaborate with remote colleagues. Trial a suitable solution in your own meeting room before committing budget.
We’ll help you assess the whole ClickShare family: wireless presentation, wireless conferencing, ClickShare video bars and the new ClickShare Hub room systems for Microsoft Teams Rooms, with built-in wireless BYOD.
Not sure where to start? Book a free 30-minute video consultation with the Collab AV team. We’ll introduce the range, discuss your meeting rooms and help identify the right solution to trial.
Neat: experience a more natural room
Neat’s meeting room devices bring audio, video and simple room controls together. They are well suited to organisations looking for a consistent, intuitive experience across their meeting spaces.
Try Neat with the people who will actually use the room. See how naturally a meeting starts, how remote participants appear and sound, and whether the experience works for the room you have in mind.
Yealink: find the right fit for your rooms
Yealink offers meeting room solutions for a range of room sizes and requirements. That makes it a useful option when you want to improve a single space or establish a consistent approach across several rooms.
We can help you select an appropriate Yealink solution, set clear goals for the trial and gather feedback from both in-room and remote participants.
How a trial with Collab AV works
Tell us about the room. You don’t need a finished specification. Let us know what you use today, what frustrates your team and what you would like meetings to feel like.
We recommend a practical test. We’ll discuss the room, your meeting platform and any technical requirements, then agree which product and trial approach make sense. We’ll explain availability, timing and any costs before you proceed.
Your team puts it to work. Use the solution in real meetings and tell us what happens. We can help you focus the evaluation on usability, audio, video, sharing and the experience for remote colleagues.
Decide what comes next. If the solution is right, we can help design and deliver the finished room or plan a wider rollout. If the trial reveals a different need, we’ll use what we learned to recommend the next option.
What if another manufacturer would suit us better?
Tell us! We’re independent, and the conversation starts with your requirements. Barco, Neat and Yealink are our focus for this page, but we can discuss other manufacturers and possible demonstrations or evaluations when we understand the project.
Let’s make your next meeting room easier to choose
Whether you’re replacing an underperforming room, planning a new office or deciding what to deploy across multiple sites, we’d be happy to talk it through.
Tell us about your room and what you want to improve. We’ll suggest a sensible place to start.
Trial products, periods and eligibility depend on the manufacturer and the proposed setup. We’ll confirm the terms and any survey or installation costs with you before arranging a trial.
Why Choose Collab AV?
✔ Independent, UK-based experts in workplace technology
✔ Experience with large, multi-site deployments
✔ Person-first approach that prioritises usability
✔ Scalable, secure and fully supported solutions
✔ Proven results across industries including corporate, education and public sector
Ready to transform the way your people communicate?
Let Collab AV deliver the right communication tools to power your workplace of the future.
Making life easier through smarter, simpler tech
Tell us about the room you’d like to improve, the platform you use and what you’d like to test. We’ll recommend a practical next step