AV Integration Checklist for Facilities Managers
- marktildesley
- 4 days ago
- 2 min read
If you’re a Facilities Manager, chances are AV projects land on your desk alongside everything else — room layouts, building services, accessibility, and user experience. Whether you’re planning a new office space, upgrading meeting rooms, or rolling out digital signage, getting the AV right is essential for communication, collaboration, and staff satisfaction.
To help you get started, we’ve created this AV integration checklist — a simple guide to AV project planning in the UK.
Why Facilities Managers Need an AV Integration Checklist
Unlike IT-only projects, AV touches almost every part of the workplace. From cabling and furniture to acoustics and lighting, decisions you make at the facilities level have a huge impact on how technology works in practice.
Having a structured checklist ensures you:
Cover both technical and non-technical requirements.
Avoid costly mistakes or late-stage changes.
Create spaces that are functional, inclusive, and future-ready.
AV Integration Checklist: 7 Steps for Success
Here’s what to consider when planning your next AV project.
✅ 1. Define User Needs
Who will use the space (executives, staff, students, public)?
What do they need to do (present, meet, train, collaborate, broadcast)?
How many people typically use the space?
✅ 2. Identify Core AV Functions
Video conferencing (Teams, Zoom, etc.)
Presentation & wireless sharing
Digital signage or wayfinding
Sound reinforcement & microphones
Accessibility (hearing loops, captioning)
✅ 3. Assess the Physical Environment
Room size, layout & seating arrangements
Lighting and natural daylight
Acoustics & soundproofing
Power & network infrastructure
✅ 4. Plan for Integration with IT
Network and security requirements
Device management & monitoring
Compatibility with collaboration platforms
Scalability across multiple sites
✅ 5. Budget & Lifecycle Planning
One-off project costs vs ongoing maintenance
Energy efficiency and sustainability
Standardisation to reduce future costs
Support contracts and service SLAs
✅ 6. Choose the Right Partners
Experience with UK facilities & compliance standards
Knowledge of AV and building integration
Ability to design, install, and support end-to-end solutions
✅ 7. Testing, Training & Handover
Test systems thoroughly before handover
Provide staff training for ease of use
Create a support plan for long-term reliability
AV Project Planning in the UK: Key Considerations
Facilities Managers in the UK must also account for:
Accessibility compliance (BS 8300, Equality Act).
Health & safety standards when installing AV infrastructure.
Sustainability goals and energy-efficient technology.
Local authority requirements for public sector spaces.
This makes it even more important to have a trusted AV partner who understands both the technical and regulatory landscape.
Download the Full AV Integration Checklist
We’ve put together a detailed downloadable AV integration checklist you can use to plan your next project step by step.
👉 [Download the Checklist (PDF)] — Perfect for Facilities Managers in the UK who want a clear, actionable planning guide.
How Collab AV Can Help
At Collab AV, we work with Facilities and IT teams across corporate, education, public sector, and SMB environments to design and deliver secure, scalable AV solutions that meet both user needs and compliance standards.
Whether it’s meeting rooms, training spaces, digital signage, or council chambers, we help you plan projects with confidence — and deliver them on time and on budget.
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